The electronic based communication has made it very easy for everybody to stay connected with their near and dear ones across the globe. This ease of communication has some side effects also. Earlier the employees of a corporate office never took personal calls during working hours and the office equipment was never used for personal work.
The scenario now has changed drastically, the communication is so easy that employees stay connected to their friends and folk 24X7 and freely communicate with each other during working hours. This communication can take place through various modes such as emails, instant messages, and mobile phone’s messages. Most employers are left confused as to whether they can keep a track of the personal communication of their employees. The answer is yes!
Email Monitoring
An employer can monitor the emails of the employee. The government has authorized the employers for this under the Electronic Communications Privacy Act. It is advisable for the managers to draft an email monitoring policy for the employees and keep them regularly updated on the new and old terms of this policy. The email monitoring policy should be very specific and should clearly state the objectives of the policy, the purpose of monitoring the emails and scope of the monitoring system.
The employees should also be told that what all is acceptable regarding the content of the emails, that is they should not be allowed to write in their mails something that is racist, harassing or sexual in nature. Just a tip for the employees, please do not think that you can ever outsmart an email monitoring system, all the unsent mails, incoming mails, out going emails, and even the deleted emails can be viewed by the company officials.
Protect Data
Most companies across the world have adopted the electronic way of communication. This communication though very convenient to use is a very big threat to the company’s confidential data. The IT teams in companies are always seen fighting hard with the external threats to protect data.
These threats can be Trojans, viruses, or bugs. The IT team generally does not pay much attention to the communications that are taking place via emails. An email can be even more dangerous than an external virus attack.
An email possesses the capability to leak out secret information like:
•cerebral property of an organization
•secret information regarding the working policies of the company
•highly confidential data
If the above stated information gets leaked it can be of great threat to the business especially if it lands in the hands of the competitors.
Protect Network
We all know that Internet has now become the backbone of every business. You can not do without Internet if you want your business to prosper. On the contrary Internet is the biggest threat to a company’s security. It is very important and complicated to protect network.
To begin with the process of securing a safe network one should always take into consideration the data and information that needs protection. It is extremely necessary to then install special security software like the firewalls to keep a check on all the incoming data. Also make sure you have proper and automatically updated antivirus.
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By: Simona Rusnakova
